Job  Board

ABOUT THE FOUNDATION

The Robert Wood Johnson Foundation (RWJF), located in Princeton, N.J., is a leading national philanthropy dedicated to taking bold leaps to transform health in our lifetime. To get there, we must work to dismantle structural racism and other barriers to health. Since 1972, we have focused on developing and promoting innovations in health and healthcare to improve the lives of millions. Through funding, convening, advocacy, and evidence-building, we work side-by-side with communities, practitioners, and institutions to achieve health equity faster and pave the way, together, to a future where health is no longer a privilege, but a right.  

At RWJF, we work toward three Generational Goals to transform health in our lifetime: Economic Inclusion for Family Wellbeing, Equitable and Accountable Public Health and Healthcare Systems, and Healthy and Equitable Community Conditions. 

We take seriously our responsibilities, and we pledge to work in ways that reflect our Guiding Principles. These are rooted in equity and influence everything we do at RWJF. Equity, diversity, inclusion, and collaboration enable our staff’s wide range of experiences, passions, and perspectives to strengthen our ability to address our nation’s most pressing health issues and support a culture of belonging. Part of this work includes actively shaping an inclusive organization where all staff members thrive as we build and use our capabilities, voice, and power to advance health equity. RWJF offers a collaborative, collegial, and creative work environment. With a career at the Robert Wood Johnson Foundation, you will make a difference.  

ABOUT THIS OPPORTUNITY 

Reporting to the chief investment officer (CIO), the operations and administration manager, Investments, will provide seasoned, high-level strategic, operational, and administrative support to the CIO and members of the Investments team. The operations and administration manager ensures that the team operates efficiently, priorities and projects are executed promptly and smoothly, and appropriate parties are informed and aligned. This position is not involved in investment decisionmaking or portfolio management; rather it focuses on operational excellence, planning, and execution, and acting as a proxy for the CIO in certain internal and external contexts. 

As with staff at all levels of RWJF, the operations and administration manager is expected to demonstrate a passionate commitment to equity and the Foundation’s mission and Guiding Principles.  

ESSENTIAL JOB RESPONSIBILITIES  

Team Operations and Administration  

1. Own day-to-day operations for the investments team, including scheduling, overseeing the private investment annual meeting tracking and registration process, agenda development, meeting preparation, note-taking and follow-up on action items.  
2. Coordinate contracting, vendor management, invoice processing, and budget tracking in partnership with Finance.  
3. Provide travel, expense reporting, and logistics support to team members.  
4. Organize and maintain documentation utilizing enterprise and investments-specific systems.  

Planning and Execution  

1. Translate team goals and strategic initiatives into actionable plans, milestones, and timelines.  
2. Monitor progress against priorities, identify bottlenecks, and proactively drive resolution.  
3. Facilitate alignment across the investments team and with cross-functional partners.  

Project Management  

1. Lead the development and coordination of Investment Committee (IC) and Board materials, ensuring that deliverables are professional, polished, and timely.  
2. Manage cross-functional projects within the Investments team involving Finance, Law, and Operations.  
3. Track deliverables and ensure accountability across appropriate parties.  

Problem Solving  

1. Identify operational inefficiencies or gaps and recommend practical solutions.  

Proxy for CIO  

1. Serve as a proxy for the CIO in external communications, including with IC members.  
2. Handle inbound requests and communications for CIO. 

MINIMUM REQUIREMENTS

1. Bachelor’s degree and ten (10) years of experience supporting executive leaders.  
2. Experience working in a corporate, financial, or professional services organization.  
3. Experience managing projects and priorities across multiple parties.  
4. Excellent verbal and written communication skills.  
5. Ability to exercise discretion and maintain high levels of confidentiality.  
6. Demonstrated interpersonal skills and ability to work effectively as part of a multidisciplinary team with persons from diverse cultural, social, and ethnic backgrounds. 
7. Strategic thinking skills with ability to anticipate needs, identify issues, and develop and implement solutions.  
8. Advanced proficiency with PowerPoint and Excel, Zoom and Zoom AI Companion, and Workday; ability to quickly master enterprise and investment-specific software and applications.  
9. Versatile, adaptable, and thrives amid changing needs and priorities.  
10. Ability to work in a hybrid environment with presence in midtown Manhattan office four days a week. 
11. Deep social justice values and commitment to the practice of racial justice, health equity, and the Foundation’s vision, values, and Guiding Principles. 
12. Candidates whose experience exceeds the minimum requirements will be given particular consideration for a higher placement within the salary range: 
13. Twelve (12) years of progressive administrative and operational experience in an entrepreneurial environment. 
14. Fifteen (15) years of progressive administrative and operational experience in an entrepreneurial environment. 

PHYSICAL REQUIREMENTS/WORKING CONDITIONS 

The operations and administration manager will perform job duties in a typical business office environment. Specific physical abilities required by this job include operating basic office equipment. The incumbent will be required to attend meetings, both in person and off-site via phone or videoconference. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. RWJF is an Equal Opportunity Employer. 

POSITION’S ASSIGNED OFFICE LOCATION 

This position is assigned to our Princeton, N.J. office. 

HYBRID: FLEXIBLE PURPOSE (HFP) EXPLAINED 

As of January 1, 2023, the Foundation has implemented a model we call Hybrid: Flexible Purpose (HFP). RWJF’s new operating model is the infrastructure (e.g., policies, practices, protocols, procedures, systems) that forms the basis for how the day-to-day...