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Position Announcement Talent, Learning & Evaluation Coordinator

We’re seeking a new Talent, Learning & Evaluation Coordinator! The right person for this job is someone who is excited to put their organizational, administrative and interpersonal skills to use to move important work forward. The Foundation has a strong commitment to both equity and learning and we look for people who are energized by both. If you are the kind of person who sees a mess and wants to put it in order -- who sees a process and wonders if it could be more inclusive, equitable and a few steps simpler -- who hears about a time crunch and wants to help out - this might be the job for you! This role is the administrative and operational anchor to the Talent, Learning and Evaluation (TLE) team. The TLE team has organization-wide responsibility for human resources, equity, learning and evaluation and works to foster a culture of learning at the Foundation, making sure that evaluation, learning and HR processes are simple and strategic with equity at their core.   Background The Bush Foundation is a private foundation based in St. Paul, Minnesota. The Foundation was established in 1953 by 3M executive Archibald Bush and his wife, Edyth. Today, we invest in great ideas and the people who power them in Minnesota, North Dakota, South Dakota and the 23 Native nations that share that geography. We work to inspire and support creative problem solving – within and across sectors – to make our region better for everyone. Learn more at BushFoundation.org.   Job Purpose The TLE Coordinator leads the operational and administrative parts of the Foundation’s extensive talent, human resources and professional development activities. This position plays a key role in developing and maintaining an effective organizational culture with a focus on equity and the goal of maximizing the impact of the work we do. The Talent, Learning & Evaluation Coordinator is part of the 5-person Talent, Learning and Evaluation (TLE) team.   Core Responsibilities Talent & Human Resources Support

• Administrative support for all human resource activities at the Foundation including hiring and selection, performance management, compensation, orientation and onboarding, employee engagement, professional development and learning.
  • Lead new employee orientation scheduling and coordination and manage onboarding processes.
  • Monitor and track individual learning plans and spending for staff.
  • Work closely with the Senior Accountant on compensation logistics, including preparation of annual wage statements for employees.
• Serve as a resource and first point of contact for employees on a wide variety of questions related to the Foundation’s policies and practices, helping to answer questions or direct employees to other staff, the employee handbook or other resources. Work closely with the TLE Director and Talent Manager to develop, refine and manage HR processes so that they are simple and effective in supporting great performance and active learning.

Supporting the Foundation’s Equity Work & Learning Culture

• Assist in planning and implementing learning activities for Foundation staff that get us closer to our goals of being inclusive and anti-racist in what we do and how we do it. This often requires working with outside partners and vendors.
• Actively participate in and provide operational, planning and logistical support for the Foundation’s equity work.
• Support professional development for Foundation staff by identifying and sharing potential learning opportunities, monitoring and tracking individual learning plans and spending for staff.
• Assist in editing, reviewing, formatting learning papers, presentations and other learning products that share team and foundation work with internal and external audiences.

TLE Team Coordination and Administration

• Execute the day-to-day operations of the TLE team, including contracts, expenses, payments, budgeting, grantmaking and forecasting. Manage the Talent email inbox and contribute to effective use of the org-wide calendar.
• Manage the ongoing update and maintenance of the employee handbook, Resource and Policy (RAP) guide, working with policy ‘owners’ to ensure that the materials are up-to-date and useful to employees.
• Provide support to all TLE team members, assisting in day-to-day operations through coordination of logistics, scheduling, etc.
• Participate actively in TLE team building, planning, team activities, backing up other TLE members as needed.
  • Maintain HR files to ensure that data is accurate and that queries and reports are available to meet the information needs of the Foundation. Work closely with the Finance team to ensure that information is managed effectively and in accordance with policies for retention and distribution of written and electronic records.

Cross-Organizational Work

• Plan, coordinate and implement staff learning events, social activities and other org-wide activities that foster a great work culture.
  • This includes supporting processes and policies that make the Foundation a great place to work, including ‘Wednesday Work Stacks,’ and hybrid work.
• Contribute to cross-foundation work and learning that advances the Foundation’s overall strategic goals by participating in ad hoc work teams, equity projects and organization-wide workshops and committees.
• Actively participate in process to award and distribute membership grants and share information with staff on opportunities available to them.
• Serve as a cross-organization partner and backup for other coordinators and teams as needed to manage priority deadlines and capacity crunches. (up to 25%)
• Actively demonstrate core organizational values in performing all duties.

  Key Qualifications and Attributes

• At least three years’ experience in a dynamic office environment. Experience in human resources, operational or organizational development roles will be a plus.
• Strong communication, interpersonal and customer service skills, with experience engaging a broad and varied group of people, and comfort working at all levels of organizations. Highly approachable.
• Able to maintain absolute discretion when dealing with confidential information.
• Passionate and enthusiastic about building a culture, processes and practices that support equity and inclusion, continuous learning, high impact grantmaking and values-centered operations. Highly approachable.
• Willingness to take on new opportunities and challenges with curiosity, energy and enthusiasm.
• Organized and highly detail-oriented, with the ability to prioritize and keep varied tasks and projects moving simultaneously. Excellent, timely follow up with others, seeking input or asking for help as needed. An active problem solver.
• Strong organizational and administrative skills, including proficiency in Microsoft Office Suite. Familiarity with Salesforce is a plus.
• Able to effectively work with people from a wide range of perspectives, experiences and cultural backgrounds.

  Job Data Reports to Stephanie Andrews, Talent, Learning & Evaluation Director Classification:             Full-Time, Non-Exempt (Hourly) Starting salary:            Annualized salary of $71,822 based on a 40-hour work week. Benefits:                      We offer excellent benefits, including health, dental, life and disability insurance; generous retirement contributions; professional development and vacation, sick and holiday leave. Location:                     The Foundation’s primary office is located in St. Paul, MN. We are a place-based foundation with a focus on serving the people in Minnesota, North Dakota, South Dakota and the 23 Native nations that share that geography. All employees are required to live in the region that we serve. Currently, 32 of the Foundation’s 35 employees live in the Twin Cities. Work Context:            We work in a hybrid environment, with a mix of virtual and in-person work. Our focus is on flexibility, with a few important connection points that help us strike a good balance of independence and connection. Twin Cities-based staff work on-site every Wednesday, with one additional ‘connection and learning’ on-site day each month. Once a quarter, staff who live outside the Twin Cities travel to our St. Paul offices for those two on-site days. Staff are welcome to work in the office more frequently if desired. Schedule & Travel:      This role may require schedule flexibility and occasional travel in the region (up to 10%) to participate in events or meet priority deadlines.   To Learn More: Informational Video We will be recording a brief video to introduce the Bush Foundation and the job. The closed caption recording will be posted on our website by 3/31 at https://www.bushfoundation.org/job-opportunities.   To Apply: Please send a cover letter and resume to Talent@BushFoundation.org. In order for us to see your application quickly, please put ‘TLE Coordinator Application: [your name]’ in the subject line. In your cover letter, please describe your interest in this specific position and the experience you’ve had that lines up with the qualifications for the job.  We’d also like you to tell us about a project that drew on your organizational or problem-solving skills. What was the problem? What did you do and why? How’d it turn out? We’ll be accepting applications until Thursday, April 13 at noon (Central Time). We will start reviewing applications as soon as we receive them and strongly encourage early applications.   The Bush Foundation is an Equal Opportunity Employer.   Our Values Spread Optimism. We encourage individuals and organizations to think bigger and think differently about what is possible. We are positive and supportive in our internal and external interactions. Work Beyond Ourselves. We actively seek opportunities to work in true collaboration with others to have more impact. We are willing to both lead and follow. We candidly share what we learn with others. Everybody Matters. We are a champion for both excellence and equity inside and out of the Foundation. We have fair, open and inclusive processes. We work to raise overall quality of life while also closing opportunity and achievement gaps. Steward Well. We demonstrate appreciation for the Foundation’s history and thoughtfully build on its legacy. We hold ourselves to high standards of integrity and accountability and conduct ourselves in a way we hope would make our founders proud. More Good. Every Year. We are a true learning organization and work to be smarter and more effective every year. We never lose sight of the reason we exist: to do the most possible good with the resources left to the community by Archibald G. Bush.