Position Title: Flight Coordinator –
Saving the environment one flight at a time.
Company Introduction: LightHawk is a 40+ year-old non-profit conservation organization that uses the power of flight to advance conservation and environmental causes across North America. Our employees identify significant conservation priorities that can be advanced by the use of aviation and work with partners who share those priorities. Together we design and execute programs that utilize LightHawk’s network of 300 Volunteer Pilots and their aircraft to accomplish the desired conservation outcomes. Missions included land, water and coastal monitoring, wildlife species transport and tracking, scientific data collection, photo and video documentation and education. LightHawk arranges over 200+ flights a year with 400 different conservation partners.
Why this role matters to our organization: LightHawk’s Flight Coordinators are at the heart of LightHawk’s mission. As the primary contact between our conservation partners and our Volunteer Pilot corps, Flight Coordinators assist partners with the logistics of the mission and assign appropriate Volunteer Pilots to execute. Flight Coordinators build personal relationships with partners and pilots who come to trust the judgement and expertise of the Coordinator. The Coordinators also become experts on the many conservation issues LightHawk deals with, reinforcing their ability to help our partners be more effective and our pilots to lower the risk involved in flying the missions.
Job Description: Flight Coordinators are critical members of LightHawk’s Program Team.
- They work closely with the other team members to arrange and attend to the many details that make a safe and effective mission.
- The position is 100% remote.
- The individual hired must have interpersonal and communication skills that translate over video and other conferencing means.
- A proactive, “can-do” attitude, attention to detail, and good follow-through are essential to be successful.
Typical Day of a Flight Coordinator at LightHawk
The Flight Coordinator assists conservation partners with setting up the flights and assures safety minimums are observed and reasonable conservation outcomes will result from the mission. They then recruit and assign Volunteer Pilots for the flight. After getting the basic logistics planned and a Volunteer Pilot assigned, the Flight Coordinator ensures all the details and variables are in order to enable a safe and successful flight. Often the Coordinator will map out the preliminary flight route via ForeFlight to assist the pilot in their planning. As the time of the flight approaches, Flight Coordinators are the point person for communication between partners, pilots and passengers regarding flight updates, weather, or mechanical delays. Once the mission begins, the Coordinator monitors the flight’s progress and proactively gathers post-flight information ensuring accurate data entry.
Candidate Requirements: A candidate for the Flight Coordinator position must have a strong interest in LightHawk’s mission and a demonstrated passion for both the environment and aviation.
Above all, the candidate needs to work well in a remote team setting, be comfortable in a fast-paced working environment, and understand the importance of paying attention to detail.
Job Requirements:
- Minimum of a B.A./B.S. degree
- Excellent verbal and written communication skills.
- Ability to provide quality customer service in a fast-paced environment.
- You understand and appreciate the value of aviation as a conservation tool and can communicate this with partners to increase LightHawk’s conservation impact.
- Ability to be flexible to work occasional evenings, weekends, and holidays as needed
- Access to a home office that is private and has an internet speed of at least 10 Mbps to support frequent video conferencing.
- Previous experience learning software, computer programs, and systems in a professional setting.
- Ability to sit in front of a computer screen for extended periods of time.
- Located in the contiguous US (excluding Hawaii and Alaska).
- Willing to travel for 2-3 two day trips a year and be within reasonable driving distance to an airline served airport
- Able to lift and move up to 30 pounds and to be comfortable in small aircraft for flights of several hours.
Preferred Job Requirements:
- Prior use of SalesForce for daily tasks and operations.
- Experience with using Google Suite in a professional setting.
- Knowledge of flight-scheduling software (i.e. ForeFlight, iFlightplanner)
- Previous experience working in a coordination, logistics, dispatching, or project management role within an environmental or aviation setting.
Salary Range: $54,000 to $65,000 per year. Actual compensation within the range will be dependent upon the individual’s skills, experience, qualifications, and location.
Top Benefits/Perks: As a member of LightHawk, you’ll enjoy an impressive benefits package:
- Medical Plan: choice of three high-quality medical insurance plans with low employee premiums
- Dental and Vision Plans: $0 employee-only premiums
- Long-term disability, life insurance, and AD&D covered by employer for employee-only plans
- 401K plan with a 5% company match
- Unlimited Paid Time Off Policy
- 7 paid holidays and the week between December 25th and January 1st off paid.
- Technology stipends to assist with home office use.
Steps to apply: Apply online at
Careers - LightHawk. Candidates selected to move forward in LightHawk’s hiring process will be contacted to schedule a video interview. All candidates must pass a background check prior to employment.
Equal Opportunities and Accommodations Statement: LightHawk is deeply committed to building a workplace and global community where inclusion is valued. We are proud to be an equal-opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, neurodiversity, disability, age, or veteran status, or any other non-merit based or legally protected grounds.
