Reports to: Vice President of Development and Engagement

Supervisory:  Yes

Status: Exempt

Travel: Up to 25% 

Application Deadline: TBD

About Native Americans in Philanthropy 

Native Americans in Philanthropy envisions a future with healthy and sustainable Native communities supported by responsive philanthropy. Our mission is to promote equitable and effective philanthropy in Native communities. We do this by increasing engagement and funding to Native-led organizations, increasing and supporting Native professionals in philanthropy, and transforming and influencing the philanthropic sector to be in alignment with an Indigenous worldview.    

About the Position

The Grant Administrator will work closely with the Vice President of Development and Engagement to assist with managing the NAPs development efforts including grant writing, grant reporting, systematically tracking goals and objectives, and serving as a conduit between development and finance for the proper accounting of all awards. The Grant Administrator will ensure that grants and contract funding follow the agency policies and procedures with grant requirements and reporting and will be responsible for overseeing the grant process. This position provides administrative leadership by incorporating a significant amount of experience in support of the development team. The Grant Administrator will assist in developing an annual funding opportunity and strategic plan regarding grants and contracts.

Primary Responsibilities

• Generates development and grant proposals and evaluates all awards for authorization by NAP. 

• Responds to and coordinates with all funders regarding grant awards, establishes meetings, engages the NAP team as appropriate to ensure appropriate communication of NAPs work under each award.

• Coordinates appropriately with the Grant manager for all awards that are considered, regranting or contracting from funds awarded to NAP and responds to inquiries throughout the project lifecycle.

• Responsible for sustaining and increasing revenues for programs by producing proposals, letters of inquiry, grant reports, and other fundraising materials.

• Assist with the identification of funding sources and new grant opportunities and creates an annual strategic plan to guide the development strategy.

• Collaborate internally with other NAP departments to develop fundraising strategies, respond to opportunities for proposals and to create period reports on progress under each award.

• Prepare proposal text and other materials for government, corporate and foundation grant submissions and secure the approval from administration as appropriate.

• Maintains all data in SalesForce or other tool as approved by NAP and ensures the accuracy of all systems data in the NAP development repository.

• Research, identify and qualify new relationships with institutional funders.

• Stay current with trends, best practices, strategies, and industry standards.

• Manage administration of grant or proposals, monitor administrative compliance, maintain internal protocols and systems for grant files.
• Supervises administrative support team and external grant writers and report writers. 

Non-Essential Job Functions 

Other related duties as assigned. 

Knowledge, Skill & Ability 

• Knowledge with grant platforms such as Salesforce, HubSpot.
• Provide learning by cooperatively coordinating and strategizing.
• Strong communication skills, written and verbal.
• Demonstrate broad understanding of budget and funding process.
• Ability to analyze financial data on multiple projects with accuracy.

Physical Requirements 

• Must be able to travel for up to 25% of the time for work.
• Must be able to use computer equipment for extended periods of time including use of a keyboard and visual use of software.

Qualifications 

• Bachelor’s degree or equivalent experience preferred in public administration, business administration, non-profits.
• Two years’ relevant experience in grant writing and reporting, or development of proposals.
• Two years’ experience supervising team members responsible for grant writing, grant reporting, and compliance.
• Certification from a Grants Writing certificate program.
• Computer proficiency, especially with Microsoft Office.

Apply Today

To apply, submit a cover letter and resume here. 

Commitment to equity  

Native Americans in Philanthropy is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship, or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.  

Americans with Disability Act  

Native Americans in Philanthropy complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact jziegler@nativephilanthropy.org.