Native Americans in Philanthropy (NAP) is looking for an Office Administrator to provide departmental support to all members of the team. The Administrator will work closely with the Sr. Vice President of the division to coordinate all administrative tasks, such as drafting papers, processing payments and expense reports, correspondence, creating agendas, maintaining calendars, and coordinating meetings.

The Administrator will maintain internal communication and assist with assignments to ensure the effective and efficient completion of necessary tasks.

Primary Responsibilities

• Supports the Senior Vice President of Programs and division directors in day to day activities.
• Serves as a key resource for program information. Resolves problems or questions referred by NAP program.
• Audits and oversees payment processing and entering bills into payment systems.
• Determines priorities and timelines, anticipates, and solves problems, and ensures that the department office functions effectively.
• Assist with the internal communication of the staff, maintaining essential information on programs, and leading program agendas.
• Provides effective calendar management for the NAP staff and coordinates meetings appropriately.
• Processes data collection and data entry at a high-level and measures information.
• Will work with the Senior Vice President of Programs to assist in managing programs and reports from projects and maintaining an updated calendar.
• Keeps the essential information of the programs up-to-date and acts as a primary point of contact for the NAP staff.
• Prepares and maintains information, data, and projected program deadlines.
• Prepare regular reports and presentations
• Organize and store company documents in Sharepoint and Salesforce for ease of retrieval;maintain accuracy of the document retrieval system.

Non-Essential Job Functions

Other related duties as assigned.

Knowledge, Skill & Ability

• Effective time management, administrative, technical, and organizational skills, as well as strong analytical and problem-solving ability, is required.
• Demonstrated ability to collaborate with internal and external parties; able to respond with clarity and diplomacy in writing and verbally.  
• Knowledge and ability to use all major Microsoft Office tools and experience performing digital administrative tasks.
• Excellent interpersonal skills: the ability to interact with diverse internal and external constituents. 
• Knowledge in general ledger reconciliation, ensuring data accuracy.

Physical Requirements

• This position requires travel up to 25% of the time for meetings and conferences.
• Must be able to lead Zoom and other video conference calls and use computer equipment.

Qualifications

• Three years of experience working in an administrative assistant or office manager position.
• Experience with Microsoft Office.

Apply Today

To apply, submit a cover letter and resume here.

Commitment to equity 

Native Americans in Philanthropy is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship, or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds. 

Americans with Disability Act 

Native Americans in Philanthropy complies with federal and state disability laws. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Under the ADA, Native Americans in Philanthropy is required to make reasonable accommodations for a qualified individual unless the accommodations would impose an undue hardship to perform the job.