POSITION SUMMARY

To assist the CEO and Executive Team to ensure the overall efficient and effective management of the operations of the Oweesta Corporation. This role includes supporting communications, fundraising, scheduling, and other administrative functions. Is a key member of the Oweesta Corporation leadership team responsible for working together to secure the long-term future for this national Native community development financial institution.

SPECIFIC RESPONSIBILITIES WILL INCLUDE:

CEO and Executive Team Support Responsibilities

• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives in various time zones. • Answering and redirecting company telephone calls.
• Prepare and produce documents, including high-level proofreading, editing and formatting.
• Manage and coordinate incoming electronic communication and the flow of information to appropriate executives.
• Perform research and project support tasks.
• Liaising with internal and external stakeholders on various projects and tasks. • Coordinate Oweesta Corporation resources (both staff and material resources) and logistical preparations for meetings, presentations, etc.
• Coordinate travel arrangements and conference attendance for Executive staff.
• Orchestrate planning system to ensure that senior executives’ priorities are met, organizational goals are achieved, and operations run efficiently.
• Manage electronic filing system.
• Develop PowerPoint presentations.
• Other duties as assigned.

Board of Directors Support Responsibilities

• Schedule quarterly and special meetings.
• Prepare materials for quarterly board meetings and finance committee meetings.
• Type and send meeting minutes for board and committee meetings.
• Prepare and update board orientation materials.

Administrative Responsibilities 

• Support the CEO and the Oweesta team with grant requests and public relations activities.
• Implements aspects of the organization’s strategic plan relevant to the responsibilities of this position.
• Collaborate with IT to troubleshoot any technological disruptions.
• Performs other related duties as required.

DESIRED QUALIFICATIONS:

• Bachelor’s degree from an accredited college or university preferred.
• At least 3 years relevant administrative experience.
• Excellent organizational and time management skills with excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality of information related to the company.
• Experience working with Tribal communities or diverse communities preferred vProficiency with Microsoft suite products packages, (Word, Outlook, Access, Excel, PowerPoint).
• Knowledge of online communication products;PowerPoint, Mail Chimp, Doodle Poll, Survey Monkey, Asana.

SPECIAL REQUIREMENTS: 

• Must be available to work a flexible schedule as requested by the CEO.
• Work schedule might involve some evening and weekend work.
• Might be asked to travel for multiple days in a row.

Oweesta offers competitive salaries and benefits including health, dental, life and disability insurance, a Simple IRA pension plan with employer match and half-day Fridays during the summer months.

To Apply: Please submit a resume and cover letter to Vincent Grant, Vincent@oweesta.org.