Position Description

Position Title: Finance Technician
Location: Remote Based in the United States
Reports to: President
Status: Full Time, Exempt Position

Summary

The principal function of the Finance Technician position involves a range of responsibilities focused on accurate accounting, billing, and financial management tasks. From processing invoices and payments to reconciling financial accounts and preparing detailed reports, the Finance Technician plays a crucial role in ensuring compliance with internal policies and regulatory standards. Responsibilities include contributing to audits, providing training on financial systems, and continuously seeking opportunities for process improvement within the finance department.

Organization Summary
IllumiNative is a national, Native woman-led racial and social justice organization. Our mission is to build power for Native peoples by amplifying contemporary Native voices, stories, and issues to advance justice, equity, and self-determination. We utilize research, narrative and culture change strategies, movement-building, and digital organizing to dismantle white supremacy and mobilize public support for Native issues. To learn more about our work, visit www.illuminatives.org

Responsibilities and Tasks

• Accounts Payable and Receivable:
  • Process invoices, expense reimbursements, and payments accurately and in a timely manner.
  • Monitor outstanding balances and follow up with Operations, vendors, and clients as needed.
  • Ensure compliance with payment terms and internal financial policies.
• Bank Reconciliation and Financial Reporting:
  • Reconcile bank statements and other financial accounts on a monthly basis.
  • Prepare accurate and detailed financial reports, including income statements, balance sheets, and cash flow statements.
  • Assist in analyzing financial data and identifying trends or discrepancies.
• Budget Support and Monitoring:
  • Assist in the preparation of annual budgets and forecasts, working closely with the President.
  • Monitor budget-to-actual performance and provide regular updates to department heads and senior management.
  • Identify areas for cost savings or revenue enhancement opportunities.
• Audit and Compliance Support:
  • Support the finance team in preparing for audits and financial reviews conducted by external auditors or regulatory agencies.
  • Maintain organized and accurate financial records to ensure compliance with accounting standards and regulations.
  • Implement internal controls and procedures to safeguard financial assets and mitigate risks.
• Grant Management and Reporting:
  • Assist in the administration of grants, including tracking expenses, preparing grant budgets, and monitoring grant compliance.
  • Prepare financial reports and grant invoices in accordance with grant requirements and deadlines.
  • Collaborate with program staff to ensure accurate and timely reporting on grant-funded activities.
• Financial System Maintenance:
  • Maintain and update financial software systems and databases as needed.
  • Troubleshoot technical issues related to financial systems and liaise with IT support for resolution.
  • Provide training and support to staff members on financial software and procedures.
• Cross-Functional Collaboration:
  • Collaborate with colleagues in other departments to ensure alignment of financial processes and procedures with organizational goals.
  • Provide financial guidance and support to program managers, development staff, and other stakeholders as needed.
  • Participate in cross-functional teams or special projects as assigned.
• Continuous Improvement and Professional Development:
  • Stay informed about developments in nonprofit finance best practices, accounting standards, and regulatory requirements.
  • Seek opportunities for professional development and skill enhancement to support career growth and contribute to the success of the organization.
  • Proactively identify areas for process improvement and efficiency gains within the finance department.

Desired Education, Experience, Knowledge, Skills, and Ability  

• Equivalent to completion of the twelfth grade. Completion of technical accounting training and coursework is desirable.
• Two years of responsible clerical and technical accounting and budgeting work.
• Knowledge of:
  • Principles and practices of accounting and financial record keeping.
  • Basic principles and practices of auditing.
  • Mathematical principles.
  • Principles and practices used in establishing and maintaining files and information retrieval systems.
  • Principles and practices of fiscal, statistical, and administrative record keeping and reporting.
  • Methods and techniques for basic report preparation and writing.
  • Customer service techniques, practices, and principles.
  • Modern office procedures and equipment including computers and applicable software applications.
  • Pertinent federal, state, and local laws, codes, and regulations.
• Ability to:
  • Understand, interpret, and apply the fundamental principles of accounting and related policies and procedures.
  • Perform a variety of accounting, fiscal, and statistical record-keeping duties including preparing, maintaining, and reconciling a variety of records and files.
  • Participate in the preparation of a variety of administrative and financial reports.
  • Review financial records, reports, and related documents, identify discrepancies, and resolve problems related to assigned areas of responsibility.
  • Research, compile, and interpret a variety of information and make appropriate recommendations.
  • Work independently in the absence of supervision.
  • Plan and organize work to meet changing priorities and deadlines.
  • Perform mathematical calculations quickly and accurately.
  • Understand the organizational aspects of a non-profit entity in a financial context.
  • Compile a variety of information and records and exercise good judgment in maintaining confidential information, records, and reports.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.

All employees of IllumiNative are required to complete timesheets.

Compensation and Benefits
Salary range: $70,000-$80,000
 
Benefits:
Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance, 3% automatic employer 401k contribution and 3% employer match on 401k contributions, 17 paid holidays, generous paid time off and volunteer time, employer-funded HRA, flexible spending accounts, $200.00 cell phone replacement stipend every 2 years, up to $75.00 monthly cell phone bill reimbursement, and a $75.00 monthly fitness benefit.

How to Apply
Please use the JazzHR portal to send a resume, cover letter, and references.

Hiring Statement
IllumiNative is committed to attracting, developing, and retaining exceptional people, and to creating a work environment that is dynamic, and rewarding and enables each of us to realize our potential. IllumiNative’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

COVID-19 Policy
To center the safety and well-being of its employees, IllumiNative requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date.  This position may require candidates to be fully vaccinated against COVID-19.  Accommodations may be sought and approved in accordance with the law by contacting human resources at hr@illuminatives.org.