About Us:
At the University of Minnesota Foundation (UMF), our mission is to connect passion with possibility, inspire generosity, and support greatness at the University of Minnesota by placing donors at the heart of everything we do and every decision we make. UMF is a nonprofit organization responsible for raising and managing gifts to the University of Minnesota.
For more information about UMF, please visit https://give.umn.edu/about/about-umf.
About the role:
The board and internal communications specialist at the University of Minnesota Foundation (UMF) is part of the Marketing and Communications functional area, and is primarily responsible for supporting board and internal communications strategies. A keen eye for detail, technical aptitude, and commitment to collaboration are key to this role.
The board and internal communications specialist supports a broad range of high-profile communications vehicles throughout the year, including hundreds of mass emails, four all staff meetings, a 400+ user intranet, a 60+ user board portal, and monthly e-newsletters. This position is responsible for supporting the organization’s internal voice.
This position is a member of the Board Relations and Executive Communications team and will execute collaboratively-developed strategies and make recommendations for improved internal communications. This position frequently engages cross-functional partners from the foundation and broader University with the objective of connecting internal audiences (board and staff) to the overall mission of the organization.
UMF currently has a hybrid working model, with 2-3 days a week in the office. Many of the responsibilities outlined below require in-person support. Therefore, in-office days for the Board Relations and Executive Communications team are often dictated by business needs. The team works together to determine in-office and remote days.
Starting salary: $50,000- 55,000 based on experience.
What you’ll do:
Create and coordinate board relations and internal communications (45%)
• Translate large volume of information into clear, concise, user-oriented language.
• Curate content, develop and send monthly newsletters for board and staff.
• Write and edit email messages and intranet content on behalf of executive and departmental leaders to be shared with staff and board audiences.
• Execute board and internal editorial calendars including emails, meetings, and other touchpoints
• Use Salesforce Marketing Cloud email platform to create and send mass emails
Manage board and staff meetings and events (35%)
• Coordinate logistics for approximately 45 board and all staff meeting/events annually, all of which are hosted hybrid, requiring in-person support (ex: remote meeting details, catering, parking reservations, RSVP tracking, materials posting)
• Build PowerPoint presentations for key organizational meetings (ex: board and all staff meetings and ad hoc support)
• Support two to three evening board events annually (ex: greet guests, room setup, etc.)
Manage content and technology for Drupal-based UMF intranet (400+ users) and board portal (60+ users) (20%)
• Review and manage proposed and current site and content, manage projects to execute changes as needed
• Partner with Digital Engagement team to configure strategic site changes as needed to enhance user experience
• Develop and maintain consistent language, look, and feel of intranet site
We take care of you:
• Comprehensive and competitive benefits package that includes medical, vision, dental, and pharmacy coverage; life insurance; retirement; long-term care insurance; and disability coverage.
• Come. Work. Stay. Play. The U of M is conveniently accessible by light rail, bus, and bike. And we offer discounted bus transportation through our “U-Pass” program.
• The University of Minnesota embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
Qualifications:
• Bachelor’s degree in business administration, communications, journalism, marketing or a related field, OR a combination of education and experience in marketing, communications, or web design to equal at least four years.
• Possess strong professional presence in working with executives, high-level volunteers, and curating information for wide distribution
• Demonstrated advanced proficiency with PC and Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
Diversity:
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
Please note: All employees at the University of Minnesota are required to report complete vaccination against COVID-19 or submit documentation requesting a medical or religious exemption on their first day of employment. To learn more, please visit the University's COVID-19 Response webpage.
How to Apply:
Applications must be submitted online through the U of M Careers site. To submit your application, please follow this link:https://hr.myu.umn.edu/jobs/ext/360740. If you have any difficulties or questions while applying feel free to contact Maggie Runciman at maggie@umn.edu.
