To be considered for this role, you must submit an application using the following link: https://partnersforruralimpact.bamboohr.com/careers/231?source=aWQ9NDY%3D

Position Summary 

The Program Coordinator is a full-time position that reports to the Vice President of Strategic Partnerships and is responsible for managing administrative functions for the team. In addition, the Program Coordinator will serve as administrator and monitor key financial reporting and project management/productivity systems for the Strategic Partnerships team and the Executive Vice President. The Program Coordinator operates with the goal that All Rural Students Succeed. 

Primary Duties and Responsibilities 

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements of the position are representative of the knowledge, skill, and/or ability required, with regular and predictable attendance essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. Book and manage the team’s travel and expense reporting  
2. Purchase office supplies and resource materials needed by the team  
3. Oversee and maintain the calendar for internal and external engagements for the team  
4. Manage and monitor sites and software platforms for team and cross-team information sharing, document management, and action commitments  
5. Assist the team with implementing projects by drafting contracts, initiating purchase requests, and providing regular progress reports to stakeholders to ensure work is compliant and progressing as expected  
6. Manage the systems and mechanisms for the team to deliver virtual and in-person meetings and trainings to include providing technical assistance to participants, drafting materials and agendas for each session and capturing meeting notes and action items  
7. Track budget action items for the team, and supporting the submission of all invoices related to the team’s work  
8. Support special projects of the team  
9. Monitor and recommend changes to internal administration processes  
10. Draft and proofread various team communications and contractual documents identifying errors or places to clarify  
11. Develop forms, collect data, create documents, and draft processes and procedures to support the team workflows  
12. Other roles/duties will be assigned as necessary to assist and support in the attainment of our mission, All Rural Students Succeed   

Position Location & Schedule 

The Program Coordinator may be considered for remote work with periodic travel required to national partnership sites and meetings in Berea, Kentucky.   

Normal business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. ET with in-office, hybrid and/or remote work a possibility. Because of the nature of the responsibility to schools, partners, funders, and to the service region, individual offices or departments may have operating hours that extend beyond this period and may include evening and/or weekend hours. 

Minimum Qualifications 

Education required to ensure success in this position: 

1. Associate's degree or three years of related experience 

Experience required to ensure success in this position: 

1. Two years of administrative experience within a professional office setting 
2. Experience working with data collection, meeting planning/coordination, event planning, budgetary monitoring, and scheduling of meetings 

Special skills, knowledge and abilities: 

1. Exceptional written and oral presentation skills  
2. Demonstrated ability to multi-task and successfully manage several projects simultaneously  
3. Demonstrated and practical, professional experience with the Microsoft Office 365 suite of software, including: Word, Outlook, Teams, Project, Excel, PowerPoint, SharePoint, etc. Additional experience with process mapping software is a plus 
4. Must maintain confidentiality and protect the private nature of files and correspondence  
5. Demonstrated experience in event planning and implementation  
6. Demonstrated ability to build relationships and work collaboratively with others 
7. Must have a willingness to learn new skills and train for new processes quickly and on a rolling basis 

License, certification, or registration necessary: 

1. Valid driver’s license 
2. Ability to successfully complete pre-employment background check 

Physical requirements: 

1. Ability to work in a high energy office 
2. Ability to accurately communicate and exchange information with partners, stakeholders, and/or meeting participants 
3. Ability to occasionally lift up to 25 lbs 
4. Ability to travel independently by car and plane regionally and nationally 
5. Ability to operate standard office equipment 
6. Ability to operate motor vehicle 

Environmental conditions: 

1. Work in a fast-paced setting with frequent interruptions and shifting priorities 

To be considered for this role, you must submit an application using the following link: https://partnersforruralimpact.bamboohr.com/careers/231?source=aWQ9MTg%3D