We are looking for a Senior Grants Administrator to join our Grants team. This role will be responsible for TSP’s grantmaking operations, through all stages of the process. As we expand our organisation-wide usage of grants management software, this role will also leverage our impact and enhance our grant making practice. 

Do you know anyone skilled in the area of grants administration, training, and capacity building, with a passion for a greener future and trust-based philanthropy??!! 

Applications close June 24th! More job details below

Key Responsibilities

The Senior Grants Administrator provides both strategic and tactical leadership in the following areas:

Grants administration and workflow process optimization

1. Manage all components of the grants workflow, including: application and award processes (approvals, vetting, preparing award letters and grant agreements, contracting, etc.), database management, grant review, reporting timelines, grant documentation, requesting payment and grant compliance
2. Apply in-depth knowledge of cloud-based grants management software to optimize grants management systems, processes and workflows from start to finish
3. Identify opportunities to optimize existing grant workflow and collaborate with other colleagues to implement, ensuring continued quality and timeliness across all aspects of the grant cycle
4. Lead in compiling and finalizing dockets and memos for approval by different audiences at TSP - leadership, Board of Directors and Grant Committee 
5. Support the Finance team to track planned grant expenditure, track significant changes and ensure complete and accurate records of all TSP’s expenditures 
6. Ensure compliance with and manage staff’s understanding of TSP’s country-based legal and tax requirements 
7. Support the Senior Grants System Administrator to provide training and technical assistance. 
8. Maintain accurate and secure data 
9. Participate as a key stakeholder in the migration to a new grant management system (GMS)

Stakeholder support, team training and capacity building

1. Build, maintain and support key relationships and partnerships with the operations team, program teams and grantees, ensuring clear and regular communication about deadlines, workflow expectations or changed processes. 
2. Support TSP’s learning and evaluation by working alongside the Senior Grants System Administrator to ensure the grants management system (GMS) runs optimally, assuring data integrity and troubleshooting
3. Work with program colleagues to ensure grantmaking inquiries are responded to appropriately, provide technical assistance on grant application guidelines when needed, and ensure compliance with reporting requirements

Guide program staff through grantmaking policy transitions

1. Provide coaching and training to staff to help them better understand the TPS’s compliance and due diligence requirements and why these requirements are in place.
2. Contribute to delivering trainings for TSP’s stakeholder on topics such as compliance, risk, policies, internal processes, and systems related to grants management
3. Contribute to conducting ongoing grants administration, program and foundation management research, including analyses of grant reports and program trends.

 Other organizational priorities 

1. Participates in and/or lead cross-organizations initiatives, as needed, to achieve TSP’s goals
2. Backfill/supports peer Grants colleagues during periods of heavy workload, as needed
3. Perform other duties and responsibilities as assigned

Required skills, knowledge and experience    

The successful candidate will have:

1. A Bachelor’s degree and/or minimum five years of grants and contracts or related work experience, or equivalent demonstrable experience for this role 
2. Work experience in philanthropy
3. Advanced systems skills, especially professional database management experience, working in complex data systems, (i.e. Fluxx, Givingdata, Salesforce) 
4. Ability to communicate approaches for relaying technical, budgetary and program details to staff, consultants, grantees and applicants in a clear and user-oriented manner
5. Ability to facilitate smooth communication and work flow process across operations, finance, public affairs and program functions
6. Proven analytical skills – translating data into user-friendly products 
7. Excellent reporting skills with advanced knowledge of Excel
8. Demonstrated experience in implementing effective workflow, policies and procedures
9. Skilled in working with internal staff to balance the tension between system and process needs

Job requirements 

You must have full working rights for the country in which you will be working. The Sunrise Project is unable to sponsor applicants for employment visas.

1. Employment background checks are required.
2. Intermittent travel with advanced notice may be required.
3. Flexibility to adjust work hours to accommodate multiple time zones
4. COVID-19 vaccinations may apply in accordance with local legislation and/or Sunrise policy

How Sunrise supports its staff

The Sunrise Project Inc. (Sunrise Inc.) is committed to creating a workplace that supports our staff to do their best work and develop professionally. We have the following in place to help us achieve that, noting pro rata will apply for part time staff and/or temporarily appointed-fixed term staff:

1. 401(k) & employer match
2. 100% employer paid health, vision and dental coverage
3. Five weeks of vacation leave
4. Paid Parental Leave that is gender-neutral & inclusive of all types of families, incl. Parental Return To Work & Keeping In Touch Program
5. Life Leave (up to 40 days p.a. for significant personal reasons)
6. Flexible Working Policy
7. Floating public holidays (cultural leave)
8. Employee Assistance Program
9. VIDA - An AI tool to support your health and wellbeing.
10. Generous allowances for:
11. Workspace Benefits incl: Macbook & accessories, initial $2,000 for home workspace and IT equipment + $800 every 2 years + up to $75/mth phone/data/internet.
12. Shared office support
13. Regular all-org and team meetings & retreats
14. Learning & Development Program incl. a professional development budget for you
15. Coaching & manager support with regular 1:1 meetings

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