Broad Reach Foundation is a private family foundation focused on promoting healthy ecosystems, coexistence, community resilience, and human well-being. The Foundation’s varied grantmaking priorities include toxic chemical reform, climate change, healthy ecosystems, the State of Maine, nutrition, careworker rights, the arts, and international human rights and diplomacy. Their grants nurture new ideas, champion underrepresented viewpoints, and advance innovative approaches that lead to sustainable change.

The Foundation will make significant shifts to its grantmaking in 2025 and seeks to fill a newly created full-time, Grants Administrator role. Historically, Broad Reach Foundation has made its grants through Donor Advised Funds (DAF). Starting this year, the Foundation will begin direct grantmaking and reduce reliance on the use of DAFs over time. In addition, the Foundation will replace its existing grants management system with a new system to better meet its evolving needs. In this newly created position, the Grants Administrator will play a leadership role in supporting these shifts, including selecting and implementing the new grants management system, as well as managing day-to-day grants administration for the Foundation as it steadily increases its grants budget. The Foundation currently employs a part-time Grants and Database contractor who will stay in place for a few months to ensure a smooth transition to the new, permanent Grants Administrator position.

The Foundation made $31 million in grants in 2024 and plans to increase to $43 million in 2025. In the past year, the Foundation recommended 465 grants through its DAF partners, representing a blend of general operating, multi-year and project-specific support determined through a mix of competitive RFP and invite-only proposal intake processes that vary by program area. Grant decision-making is typically delegated to grant committees for each program area, some comprised of board members and senior advisors and others comprised of external leaders who bring community and subject-matter expertise.

The Foundation is a virtual organization with a team of six fully remote staff members and a board of three family trustees. Operating quietly for its first twenty years, the Foundation hired its first program staff in 2022 and an inaugural Executive Director in 2023. The Foundation has incrementally increased its public-facing presence and plans to launch its first website in summer 2025. The new Grants Administrator will join the team at an exciting moment as the Foundation is expanding its organizational capacity and honing a strategy for growth and increased impact.

THE OPPORTUNITY

Reporting to the Executive Director, the Grants Administrator will work closely with the Program team to support day-to-day grants management, ensure data integrity, and provide grants administration support to applicants, grantees, and staff. The Grants Administrator will be the Foundation’s “super user” for its grants management system and use this fluency to provide timely analysis of grant data, implement process improvements, and ensure smooth grants processing within internal deadlines.

DESIRED QUALIFICATIONS

Strong candidates will bring a minimum of 3-5 years of relevant experience in grants management, as well as strong database and data analysis skills. The ideal candidate will be able to balance strong attention to detail with an engaging, consultative, relationship-focused approach to working with people. While no one candidate will embody all the qualifications enumerated below, strong candidates will possess many of the following professional and personal abilities, attributes and experiences:

1. A record of excellence leading a grants administration function in a fast-paced, deadline-driven environment.
2. Ability to communicate effectively and collaboratively across a broad range of internal and external stakeholders.
3. Strong customer service orientation and desire to support internal and external stakeholders.
4. Excellent organizational and project management skills that reflect an ability to perform and prioritize multiple tasks seamlessly with consistent attention to detail.
5. Creative and innovative thinker who proactively identifies opportunities for process improvements, proposes solutions and is attuned to evolving best practices and tools in the field.
6. Proven analytical skills – experience with qualitative and quantitative data collection, analysis, and presentation.
7. Strong technical acumen including excellent database management and reporting skills; proficiency in Microsoft Office Suite – Excel, Word, and Outlook; and broad familiarity with CRM or grants management systems.
8. Ability to thrive in a remote team environment, be self-motivated and willing to seek guidance and partnership effectively where needed to move the work forward.
9. Working knowledge of IRS rules and regulations for private foundations.
10. A generous and curious nature, coupled with a sense of humor and grace under pressure.

TO APPLY

Broad Reach Foundation is partnering with Allison Kupfer Poteet, Emily McCarthy, and Ebony Breaux-Liang of NPAG on this search. Due to the pace of this search, candidates are strongly encouraged to apply as soon as possible. Candidates may submit their cover letter, outlining their interest and qualifications, along with their resume via NPAG’s website.

Broad Reach Foundation is an equal opportunity employer and proudly values diversity.

Candidates of all backgrounds are encouraged to apply.