Position Announcement

Program Administrator – Tribal Nations Engagement

Reports to: Vice President of Tribal Nations Engagement

Supervisory Role: No

Status: Full-time; Exempt

Travel: Yes; up to 25%

Location: Remote

Application deadline: March 17, 2025

Compensation: $55k to $75k

Application link: https://screening.insperity.com/application/application.asp?client=5129500a&job_req=0225%2DTNEAdmin&hiring_manager_email=alopez%40nativephilanthropy%2Eorg

*Kindly submit both your resume and cover letter in a single PDF file*

About Native Americans in Philanthropy

Native Americans in Philanthropy envisions a future with healthy and sustainable Native communities supported by responsive philanthropy. Our mission is to promote equitable and effective philanthropy in Native communities. We do this by increasing engagement and funding to Native-led organizations; increasing and supporting Native professionals in philanthropy; and transforming and influencing the philanthropic sector to be in alignment with an Indigenous worldview.

About the Position

Native Americans in Philanthropy (NAP) is seeking a Program Administrator to support the Tribal Nations Engagement (TNE) department. This role will work closely with the Vice President and the Director of Tribal Nations Initiatives to manage administrative tasks, coordinate projects, and assist with committee outreach, report drafting, payment processing, meeting coordination and management, and calendar management. The Program Administrator will ensure efficient task completion and effective communication, supporting NAP’s mission to promote equitable philanthropy in Native communities while contributing to program implementation. This role requires strong organizational skills and the ability to handle complex administrative responsibilities.

Primary Responsibilities

Program Support & Coordination

1. Lead coordination for key strategic initiatives including, but not limited to, the Tribal Philanthropy Coalition, Tribal Leaders Advisory Committee, and the Thriving Communities Grantmaking Program.
2. Develop and maintain program tracking systems and processes using Asana and Salesforce to ensure efficient program delivery.
3. Support the development and implementation of training and technical assistance programs for TNE initiatives.
4. Assist in program evaluation by collecting and analyzing data to measure impact, success, and timelines.
5. Coordinate with external partners, consultants, and stakeholders to advance program objectives in a timely manner.
6. Support special projects related to education, network relationships, conservation, and climate initiatives.
7. Create agendas, prepare meeting minutes, and create action plans for all projects as assigned.
8. Attend meetings and webinars as needed and provide readouts on all critical or actionable items.

Administrative Leadership

1. Serve as the primary point of contact for internal and external stakeholders, ensuring clear communication and follow-through on departmental matters.
2. Provide sophisticated calendar management and communication for the Vice President of Tribal Nations Engagement and team members, including complex meeting coordination across multiple time zones.
3. Determines priorities and timelines, anticipates, and solves problems, and ensures that the department office functions effectively. 
4. Manage department budget tracking, including processing payments, expense reports, and maintaining financial spreadsheets.
5. Create and maintain efficient systems for document management and retrieval in SharePoint.
6. Coordinate logistics for site visits, travel arrangements, and team meetings.
7. Develop and maintain department standard operating procedures and best practices.

Non-Essential Job Functions

Other related duties as assigned.

Knowledge, Skill & Ability

1. Strong understanding of Indigenous cultures, traditions, and protocols.
2. Exceptional organizational and time management skills.
3. Strong project management skills with ability to manage multiple priorities and deadlines.
4. Ability to work independently and as part of a collaborative team.
5. Advanced problem-solving and analytical thinking abilities.
6. Diplomatic approach to stakeholder management.
7. Flexibility to adapt to changing priorities and deadlines.
8. Commitment to advancing equity and social justice.
9. Knowledge in general ledger reconciliation, ensuring data accuracy.
10. Proficiency in Microsoft Office Suite, Salesforce, Asana, and other digital platforms.

Physical Requirements

1. Ability to travel up to 25% of time for meetings and conferences.
2. Proficiency in using Microsoft Office Suite, Salesforce, Asana, and video conferencing platforms such as Zoom or Teams.
3. Capability to work in a remote environment effectively.

Qualifications

1. Bachelor's degree or equivalent combination of education and experience.
2. At least 2 years of experience in administrative and program support roles, preferably in nonprofit or philanthropic organizations.
3. Knowledge of and experience working with Native American, Alaska Native, and Native Hawaiian communities.

Commitment to Equity 

Native Americans in Philanthropy is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship, or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds. 

Americans with Disability Act

Native Americans in Philanthropy complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact jziegler@nativephilanthropy.org.