The Director of Finance serves as a member of the UIAA Finance team, and is responsible for managing and executing numerous aspects of the accounting operations. The Director of Finance completes projects assigned by the Vice President and Chief Financial Officer, as well as set up accounts and create new accounting processes for new projects in accordance with accounting and UIAA General Policies & Guidelines. Work is performed in a hybrid work environment, with occasional light lifting. This is a hybrid-eligible role.

MAJOR DUTIES & RESPONSIBILITIES

1. Prepares timely and accurate reporting of financial information including monthly closing procedures.
2. Recommends and implements actions to ensure the adequacy and accuracy of accounting practices, handling of funds, internal controls and reporting to government agencies.
3. Performs reconciliations: Bank operating accounts, bank payroll account, payroll benefit accounts, General Accounts Receivable billing, employee receivable, corporate credit card reconciliation, Cvent registration system and Stripe, cash log, P-Card and cash boxes.
4. Administers the supporting schedules for accrual accounts, preparing journal entries and the closing process.
5. Administers the accounts payable function, including receiving, processing, and paying invoices, maintaining records, and reconciling accounts.
6. Administers the general ledger, payables, receivables, and payroll accounting.
7. Completes property accounting, which consists of University and Association equipment inventory for all office locations, including the biennial property inventory.
8. Contracts: Review, route for proper signature, track, process, and join UIAA contracts with vendor invoice for payment.
9. Administer and process the yearly Illinois Unclaimed Property Reporting. This includes identify, research, and contact those vendors with unclaimed property available.
10. Set up new accounts and efficient accounting processes for new projects.
11. Assist with financial and compliance audits by external and internal auditors.
12. Assists in the preparation of external reports and surveys for use by governmental agencies, other associations, and industry trade organizations.
13. Assists with the preparation of and filing of the Association’s tax and information returns.
14. Prepares the annual Illinois State Sales and Use Tax reporting and compliance.
15. Responsible for monthly credit card PCI compliance.
16. Assists in the construction of the annual budget and other activity reports to staff.
17. Assists and advises the Vice President and Chief Financial Officer on the financial, budget, accounting and tax implications of changes in business operations under consideration by the Association.
18. Analyzes expenditures and utilization of resources as directed by the Vice President and Chief Financial Officer as part of an ongoing evaluation of the efficiency and effectiveness of the Association’s operations.
19. Assists the Vice President and Chief Financial Officer with financial modeling and the development of financial projections as directed.
20. Directs staff, student groups and alumni constituent groups through accounting policies and procedures.
21. Payroll: serve as the backup for ADP payroll, including cross-training with the HR and Finance Coordinator, and full knowledge of the processes associated with the payroll process and related benefits administration.
22. Customer Service: Provide first level of customer service for accounting and finance unit. Research and respond to questions from internal and external sources- or route appropriately.
23. Supervise eligible staff with assigned accounting duties, if applicable.
24. Performs special projects as assigned by the Vice President and Chief Financial Officer.
25. Other duties and projects as assigned.

TYPICAL DELIVERABLES EXPECTED

1. Monthly reconciliations of bank accounts and other accounts including Cvent (event management software), GAR (General Accounts Receivable), corporate credit cards, and payroll benefit accounts
2. Accounts payable
3. Accounts receivable backup
4. Journal entries
5. Financial statement reports
6. Staff and constituent accounting reports
7. Requested materials by external and internal auditors
8. Required University, Federal and State reports
9. HR and Finance Coordinator backup
10. Contract processing and tracking
11. Customer Service

JOB QUALIFICATIONS REQUIRED

1. Minimum 5+ years accounting and/or financial experience with responsibility for financial reporting.
2. A proficient and current knowledge of financial reporting, internal controls, financial information systems, fund accounting, FASB/GASB and GAAP is essential.
3. Experience with Sage MIP fund accounting software is preferred.
4. Experience with Cvent registration software is preferred.

EDUCATION AND/OR CERTIFICATION REQUIREMENTS

1. Bachelor’s degree required; specifically, accounting, finance, business administration, business systems or equivalent. Master’s degree in Business Administration or a related field is preferred.