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ASSISTANT ADMINISTRATOR

Administration
Class Description #4711
Grade 18 Exempt
Minimum Pay Rate $36.25 - $39.54
Revised 06/04/2019

GENERAL DESCRIPTION OF DUTIES

Under the direction of the Tribal Administrator, the purpose of the position is to assist with the Tribal Administrator in providing the Legislature and Tribal Chairperson with professional and technical advice and assistance on matters relating to the administration of government as enumerated in Code Chapter 98 (Tribal Government Plan).

EXAMPLES OF ESSENTIAL FUNCTIONS

Cultivate and provide a positive and motivational environment for all departments and employees that maintains the organization as a cohesive unit.

Provide direction, technical and professional assistance to departments, in conjunction with the Tribal Administrator, and communicate the directives and initiatives of the Tribe to departments and programs to assure proper compliance and implementation.

Assist the Tribal Administrator in the development of the budgetary process.

Performs executive level planning, organizing, direction and evaluation of departments and programs.

Review applications and awards for alternative funding, including any assurances and certifications required there under, and review any renewing contracts or grants for alternative funding.

Oversee grant adjustment notices, review contract or grant amendments, modifications and draw downs, and review any sales tax exemption certificates issued by the State of Wisconsin or any other state. In the absence of the Tribal Administrator, shall sign contract or grant amendments, modifications, draw-downs and sales tax exemption issued.

Lead, direct, and manage department activities relating to the development processes of the tribal, BIA and Indirect Costs budgets.

Lead and direct the gathering, assembly, and data formatting for the review of the Tribal, BIA and IDC budgets.

Manage the overall functions of the BIA 638 contracting process to include budget development, preparation of contracting documents and negotiations of contract language.

Manage the overall functions of the indirect costs process to include budget development, preparation of proposal documents and negotiations of proposal language.

Supervise, plan, organize, coordinate, assign, and evaluate the work of assigned Directors and staff, as well as, provide guidance and training as needed.

Participate in Community Engagement activities, Community Focus Groups, and other functions aimed at establishing a Trauma Informed service delivery system throughout tribal government.

Participate in the development and enhancements to a wide array of Codes, Policies, and Procedures.

Ensure supervised departments maintain compliance with the Accounting Policies and Procedures Manual, Personnel Policies and Procedures Manual, and other guiding polices, documents, and Codes of the Tribe.

Respond to funding agency inquiries.

Assist the Tribal Administrator in the development and maintenance of an Administrative Policies and Procedures Manual.

Assess the resources necessary to assure implementation and compliance of the directives and policies of the Tribe.

Assure the implementation of directives and policies through the scheduling and tracking of events and communications associated with implementation.

Provide periodic training to directors and program managers with respect to proper contract or grant administration, and provide such other training as directed by the Tribal Administrator.

Assist the Tribal Administrator with federal, state, and local funding source contacts as well as in the receiving, distribution, and maintenance of all official contracts and grants for alternative sources of funding.

Attend meetings of the Menominee Tribal Legislature and participate in Committee or other meetings as required.

Perform other such duties as the Tribal Administrator may require.


MINIMUM TRAINING & EXPERIENCE

Master’s degree from an accredited university in Business Administration, Public Administration, Management or other closely related field. Five (5) or more years of successfully demonstrated direct management and supervisory experience.

If previously employed by the Tribe, the applicant must have a positive employment record. All applicants must have no termination or suspensions of employment for misconduct within the last seven (7) years.

To assist in the screening process, applicants are urged to address their specific qualifications as they relate to the above-listed qualifications at the time of application, through the application, the resume, and/or a cover letter. Applicants who fail to address their ability to meet the minimum qualifications at the time of application will be screened out and will not be given an interview for the position.

SPECIAL REQUIREMENTS

Candidate selected for hire will be subject to background check/drug test and employment will be contingent on the results of said check/test.
Must be able to travel when necessary.
Must be willing and able to make decisions and take action when necessary.
Must have ability and interest in detail work and be a self-starter.
Successful candidate shall also possess exemplary oral, written, and presentation skills.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to perform mid to upper level data analysis, including the ability to coordinate, strategize, systemize and correlate, using discretion in determining time, place, and/or sequence of operations within an organizational framework. Requires ability to implement decisions based on such data, and overseeing the execution of these decisions.

Human Interaction: Requires the ability to manage and direct a large group of employees, which may include first-line supervisors. Oversees and controls employee discipline, selection and allocation and planning of human resources.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.

Mathematical Aptitude: Requires the ability to perform moderately complex algebraic and geometric operations; ability to utilize principles of basic probability and statistical inference.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as supervision, managing, leading, teaching, directing, planning, coordinating and controlling. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.

Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the direction, control and planning of an entire program or set of programs.

BEHAVIORAL EXPECTATIONS
Must be able to work in a properly collegial relationship with co-workers. Must be able to interact with other departments within the Tribe in the spirit of compromise. Must be able to take on additional responsibilities in a spirit of cooperation and teamwork. Must be able to maintain an atmosphere of trust, fairness, and respect, and be mutually supportive with co-workers.